Privacy Policy

Last reviewed and updated: 19 February 2025

Introduction

Studio Lutalica CIC strives for transparency and trust when it comes to protecting your privacy. We aim to clearly explain how we collect and process your information, ensuring you can enjoy our products, services, and websites without compromising your privacy. This policy outlines how we collect and use different types of personal and behavioural information, and the reasons for doing so. You have the right to access, rectify, erase, or restrict the processing of your personal data at any time. Alternatively, you can get in touch directly with us at hello@lutalica.studio. Our policies will be updated from time to time, so please refer back regularly to keep yourself updated.

Scope

This policy applies to “users” and “customers” (or “you”) of Studio Lutalica CIC – that is, anyone registering or interacting with any product or service from any of Studio Lutalica CIC’s businesses. This includes event attendees, subscribers, registrants, website users, app users, etc.

Contact

For any queries or support regarding this policy, please contact:

• Data Protection Officer: Cecilia Righini
• Email: hello@lutalica.studio
• Registered Office: 5 South Charlotte Street, Edinburgh, Scotland, EH2 4AN

Collection and Use of Your Information

• Information You Provide: We require certain personal information to provide the products and services you have chosen. For example, when adding you to our freelancer database, we may collect:
  • Name
  • Pronouns
  • Email address
  • Phone number
  • CV
  • Day Rate
  • Country
  • Industry
• Information We Collect Through Your Use of Our Products: When you use our online platforms, we collect information to deliver the service you have chosen and improve your experience. This is done through cookies and other technologies. Examples include:
  • Browser
  • Email Provider
  • Pages you read on our websites and how you got to them
  • Device details
  • IP address
  • Internet connection
  • Location (in some cases)
• Information We Receive from Third Parties: We occasionally work with third parties who provide additional information that you have shared with them or who inform us about your interactions with our sites to help personalise our services.

How We Use Your Information

• Service Delivery: To deliver and manage the products and services you have chosen.
• Privacy Preferences Management: To ensure you receive only the communications you have requested.
• Location-Based Services: For example, offering advertising or search results based on your region or country.
• Fraud Detection and Reduction: We use your information to monitor for and prevent fraudulent activity.
• Marketing and Advertising: With your consent, we may use your information for marketing, brand communications, and personalised advertising.

Data Retention and Storage

We securely store your information and retain it only as long as necessary to provide our services, comply with legal obligations, or fulfil contractual requirements. If you have not interacted with us for 5 years, we will generally no longer hold your information, except where longer retention is necessary for legal or regulatory reasons (typically up to 7 years).

International Data Transfers

When personal data is transferred internationally, we ensure that appropriate safeguards are in place, such as standard contractual clauses.

Security

We take information security seriously and have implemented industry-standard technical and organisational safeguards, including encryption, secure servers, and regular security audits, to protect your personal data against unauthorised access, alteration, or loss.

Individuals Under 16

Studio Lutalica CIC does not intentionally or knowingly process personal data from individuals under the age of 16. Users under 16 are advised not to submit any personal details, and we will delete such data if informed by a parent or guardian.

External Links

This privacy policy applies solely to the data practices of Studio Lutalica CIC. Our websites, services, or products may include links to external sites. We are not responsible for the privacy policies or practices of these external sites, and we recommend that you review their policies before providing any personal information.

Cookies

Cookies are small files created in your web browser when you visit our websites. They are used to enhance your user experience by remembering your preferences and providing personalized content. We use cookies to:

• Improve Functionality: Ensure the proper functioning of our websites and services.
• Enhance User Experience: Personalize your experience by remembering your preferences and settings.
• Analytics and Performance: Collect data on website usage to improve our services and understand user behavior.
• Marketing and Advertising: Deliver relevant advertisements and measure the effectiveness of our marketing campaigns.

Managing Cookies

You can manage your cookie preferences through your browser settings. Most browsers allow you to refuse cookies or delete them. However, please note that disabling cookies may affect the functionality of our websites and your user experience.

Changes to This Policy

From time to time, we may update this privacy policy due to changes in the law, best practices, or our services. Any changes will be reflected in this statement, so please check here regularly.